Вакансія: HR-Billing Administrator (в Україна)

Загальна інформація про вакансію

<p>Job Vacancy: HR &amp; Billing Administrator<br />Company: Fabrixa<br />Location: Lviv, Ukraine<br />Type: Full-time </p> <p><strong><br />About Fabrixa<br /></strong>Fabrixa is a European on-demand textile production and technology company. We connect POD platforms, printers and brands to a single catalog, API and production network so they can easily sell and fulfill high-quality home textile and fashion/apparel products across multiple locations – with Fabrixa as their single partner. We’re in scale-up mode and looking for a hands-on HR &amp; Billing Administrator who can support our growing team and keep our internal operations clean, compliant and well-organised. <br /><br /><strong>Your Mission </strong></p> <p>You will be responsible for two core areas: </p> <p>1. HR Administration / People Operations: making sure our people processes run smoothly. </p> <p>2. Billing &amp; Administrative Support: ensuring invoices, payments and records are accurate and up to date. </p> <p>You’ll work closely with the founders and the commercial team and become a central point of structure and reliability inside Fabrixa. </p> <p><strong><br />Key Responsibilities </strong></p> <p>HR Administration &amp; HRM Support </p> <p>? Maintain and update employee records, contracts and personal data. </p> <p>? Prepare and manage employment contracts, NDAs and other HR-related documents. </p> <p>? Support onboarding and offboarding: checklists, access rights, welcome documentation. </p> <p>? Track and manage vacation/leave, working hours and basic HR metrics. </p> <p>? Coordinate with external payroll providers/accountants where required. </p> <p>? Assist in recruiting processes (posting vacancies, scheduling interviews, first contact with candidates). </p> <p>? Help implement and maintain basic HR policies, procedures and templates </p> <p>Billing &amp; Administration </p> <p>? Prepare and send customer invoices based on contracts, price lists and usage/volumes. </p> <p>? Monitor incoming payments and follow up on overdue invoices in a professional way. </p> <p>? Maintain accurate records of invoices, payments and credit notes. </p> <p>? Support monthly reconciliations and reporting for management and external accountants. </p> <p>? Assist with supplier invoices: checking, registering and preparing for payment. </p> <p>? Maintain a structured digital filing system for contracts, invoices and financial documents. </p> <p>Internal Coordination &amp; Process Improvement </p> <p>? Work closely with founders and team leads to keep HR and billing data clean and consistent across tools. </p> <p>? Identify gaps or inefficiencies in admin processes and propose improvements. </p> <p>? Create and maintain simple process documentation and checklists for recurring tasks. </p> <p><strong><br />Required Profile </strong></p> <p>Experience &amp; Skills </p> <p>? 3+ years of experience in administrative roles, ideally combining HR admin and billing/finance admin. </p> <p>? Experience working with or for an international company or software/tech/scale-up is a strong plus. </p> <p>? Solid understanding of basic HR administration: contracts, records, leave tracking, onboarding. </p> <p>? Experience with invoicing and billing (B2B is a plus). </p> <p>? Comfortable working with digital tools (Google Workspace/Office 365, HR systems, accounting tools, CRM). </p> <p>? Very strong attention to detail and accuracy in documentation and numbers. </p> <p>? Good written and spoken English; additional languages are a plus. </p> <p>Personal Characteristics </p> <p>? Highly organised and structured; enjoys keeping things “clean and in order”. </p> <p>? Discreet and trustworthy with sensitive HR and financial information. </p> <p>? Proactive and independent: you don’t wait to be told every step. </p> <p>? Hands-on, practical and solution-oriented; comfortable in a changing, growing environment. </p> <p>? Communicative and approachable – people feel it’s easy to work with you. </p> <p><strong><br />What We Offer </strong></p> <p>? Work from our office in Lviv, Ukraine. </p> <p>? Opportunity to grow with a European scale-up in a key internal position. </p> <p>? Close collaboration with the founders and core team. </p> <p>? A varied role that combines people, numbers and structure. </p> <p>? Competitive compensation, with room to grow based on responsibilities and performance. </p> <p>? An informal, entrepreneurial culture where your ideas and improvements are welcome. </p>